Workforce management for facility services
Prove who was deployed at which client site, on which shift — and turn that record into both payroll and a defensible invoice.
Why facility management teams choose AttendancePay
WhatsApp Attendance
Staff check in with a WhatsApp message — no app install, works on any phone.
Live GPS Tracking
Real-time map of field staff with geofencing and travel history.
Automated India Payroll
PF, ESI, TDS & PT calculated automatically with ECR files and Form 16.
Cloud or Self-Hosted
Run it as SaaS or fully white-label on your own servers — your data, your brand.
The facility management workforce challenges
What slows HR and operations teams down today — and why spreadsheets can't keep up.
Staff deployed across client premises
Employees work at the client's site, not yours, so there is no central point to verify attendance.
Billing depends on proving deployment
Invoices are raised on headcount deployed per site. Without verified attendance, disputed invoices are settled from the client's records instead of yours.
Frequent redeployment between sites
Staff move between client locations at short notice, and attendance must follow the deployment rather than a fixed site.
Contract-labour compliance
Statutory registers and PF/ESI obligations apply across a large, distributed and changing workforce.
How AttendancePay solves them
One platform for attendance, payroll and compliance — tailored to facility management workflows.
Geofenced attendance per client site
Each client location carries its own boundary, so a check-in proves presence at that site rather than somewhere nearby.
Deployment-aware rosters
Assign staff to sites and shifts, and reassign them without losing the attendance history at either location.
Site-wise attendance reporting
Produce a per-site, per-shift deployment record — the evidence an invoice query actually needs.
Compliant payroll at scale
PF, ESI, PT and TDS calculated automatically across a large distributed workforce, with statutory reports generated.
Key features facility management teams use
Real-world use cases
Housekeeping contractor
Verify deployed headcount across dozens of client premises and attach the record to each invoice.
Technical maintenance services
Track engineers moving between client sites during a shift, with geo-verified check-in at each.
The impact
Frequently asked questions
How do we prove deployed headcount to a client?⌄
Attendance is geofenced to each client location, so the record shows who checked in at that site, on which shift, with verified coordinates. That converts an invoice discussion from an assertion into a document, which is usually the single biggest operational gain for a facility company.
Can staff be moved between client sites?⌄
Yes. Employees can be assigned to multiple sites and redeployed at short notice; attendance validates against whichever site they are assigned to, and the history at each location is retained.
What if a client site has no biometric device?⌄
None is needed. Staff can use geofenced mobile check-in, WhatsApp attendance, or a shared tablet kiosk — which is the practical option for sites where staff do not carry smartphones and installing hardware on a client's premises is not possible.
Does it handle contract-labour statutory requirements?⌄
PF, ESI, Professional Tax and TDS are calculated automatically and statutory reports are generated from the attendance record. Confirm the specific registers your contracts and state require with your compliance advisor, as these vary.
Ready to modernize your facility management workforce?
Start free for 7 days — no credit card. Or talk to our team for a tailored walkthrough.