Staff attendance & payroll for educational institutions
Manage teaching and non-teaching staff across campuses with biometric attendance, flexible schedules and accurate, compliant payroll.
Why education teams choose AttendancePay
WhatsApp Attendance
Staff check in with a WhatsApp message — no app install, works on any phone.
Live GPS Tracking
Real-time map of field staff with geofencing and travel history.
Automated India Payroll
PF, ESI, TDS & PT calculated automatically with ECR files and Form 16.
Cloud or Self-Hosted
Run it as SaaS or fully white-label on your own servers — your data, your brand.
The education workforce challenges
What slows HR and operations teams down today — and why spreadsheets can't keep up.
Teaching & non-teaching mix
Faculty, admin, support and transport staff each follow different schedules and pay rules.
Multiple campuses & blocks
Tracking attendance across blocks, departments and branches manually is slow and error-prone.
Leave & substitution
Faculty leaves need substitute arrangements and clean, auditable records.
Accurate, timely payroll
Salaries, increments and statutory deductions must be precise every single month.
How AttendancePay solves them
One platform for attendance, payroll and compliance — tailored to education workflows.
Biometric staff attendance
Face or fingerprint attendance for faculty and staff across every block and campus.
Flexible schedules
Configure period-based, shift and general timings for different staff categories.
Leave & approvals
Streamline leave approvals and keep clear records for management and audits.
Compliant auto-payroll
Salaries with PF, ESI and TDS computed automatically with payslips and reports.
Key features education teams use
Real-world use cases
University with multiple campuses
Track 1,200 faculty and staff across 4 campuses with one centralized payroll.
School group
Manage teaching, admin and transport staff with category-wise rules and reports.
Customer case study
Sanskriti Vidya Peeth University
The challenge
Biometric logs from four separate campus devices had to be manually exported and reconciled every month, which routinely delayed salary processing for adjunct faculty by up to a week.
The solution
All four campuses were unified onto one biometric and face-attendance system feeding a single centralized payroll, with faculty, admin and transport staff tracked as distinct categories with their own rules.
The result
Salary processing time dropped from a week to same-day, and faculty substitution and leave records are now fully auditable across every campus.
The impact
"Reconciling attendance across four campuses used to eat up a week of the payroll cycle every single month. Now it's same-day, and our adjunct faculty are finally paid on time without exception."
Frequently asked questions
Can it separate rules for teaching and non-teaching staff?⌄
Yes. Teaching, admin, support and transport staff are managed as distinct categories with their own schedules and pay rules, instead of forcing everyone onto one generic policy.
Does it work across multiple campuses or blocks?⌄
Yes. Face or fingerprint attendance works across every block and campus, and one university tracked 1,200 faculty and staff across 4 campuses with a single centralized payroll.
Is PF, ESI and TDS payroll calculated automatically for faculty?⌄
Yes. Salaries with PF, ESI and TDS deductions are computed automatically with payslips and reports every cycle, keeping payroll accurate even with mid-year increments and substitutions.
Ready to modernize your education workforce?
Start free for 7 days — no credit card. Or talk to our team for a tailored walkthrough.